The policies outlined on this page provide guidance for grantees whose projects are deviating from their original grant applications for which they have won an award. If a grantee anticipates any significant changes to the project during the grant period, they should notify their program officer immediately.
Instances where a revision may be necessary:
- Timeline: an extension of the project timeline past the current grant window. One 30-day extension may be granted per grant term;
- Budget: a major reallocation in how the grant funds will be applied to the project budget. A revision must be requested and approved before expenses are occurred, otherwise they will be disallowed; and
- Scope: any significant deviation of the project from what was proposed and approved by the panel, including a shift in the intent or scope of the project.
Grant Extension Policy
- One 30-day extension of the project timeline past the grant window per grant term may be allowed;
- The extension must be requested no later than 60 days before the end of the grant term (by May 1);
Budget Revision Policy
- A 10 percent movement between approved line items is acceptable and does not constitute a budget revision;
- The revision must be requested no later than 60 days before the end of the grant term (by May 1);
- The revision must be approved before expenses are incurred;
- Only one budget revision per grant term will be allowed.
Grant Plan Revision Policy
- A significant deviation of the project from what was proposed and approved by the panel must be discussed with your Program Officer, who will either approve or disapprove the intended shift.
- A grant plan revision must be requested no later than 60 days before the end of the grant term (by May 1).
- If a final report and required documentation is not received within 30 days of the end of the grant window, the grantee will have breached the Grant Agreement and be considered in default;
- Grantees in default will be ineligible to apply for SFAC grants until an adequate final report is received, plus three years;
- Any remaining balance on the grant in default will be dissolved;
- In those cases where the project is a joint venture, both parties may be held accountable and in default (this does not apply to fiscal sponsors);
- Grantees may also be ineligible to receive grants from our partnering agencies, such as the Arts Loan Fund, the Center for Cultural Innovation and other City departments.