The policies outlined on this page provide guidance for grantees whose projects are deviating from their original grant applications for which they have won an award. If a grantee anticipates any significant changes to the project during the grant period, they should notify their program officer immediately.
Instances where a revision may be necessary:
- Timeline: an extension of the project timeline past the current grant window. One 30-day extension may be granted per grant term;
- Budget: a major reallocation in how the grant funds will be applied to the project budget. A revision must be requested and approved before expenses are occurred, otherwise they will be disallowed; and
- Scope: any significant deviation of the project from what was proposed and approved by the panel, including a shift in the intent or scope of the project.
Grant Extension Policy
- One 30-day extension of the project timeline past the grant window per grant term may be allowed;
- The extension must be requested no later than 60 days before the end of the grant term (by May 1);
Budget Revision Policy
- A 10 percent movement between approved line items is acceptable and does not constitute a budget revision;
- The revision must be requested no later than 60 days before the end of the grant term (by May 1);
- The revision must be approved before expenses are incurred;
- Only one budget revision per grant term will be allowed.
Grant Plan Revision Policy
- A significant deviation of the project from what was proposed and approved by the panel must be discussed with your Program Officer, who will either approve or disapprove the intended shift.
- A grant plan revision must be requested no later than 60 days before the end of the grant term (by May 1).