RFP: Cayuga Playground Artwork Removal, Conservation and Relocation
Date issued: November 30, 2009
Pre-proposal conference: December 7, 2009, 2p.m.
Proposal due: December 18, 2009, 5p.m.
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TABLE OF CONTENTS
I. Introduction and Schedule
II. Scope of Work
III. Submission Requirements
IV. Evaluation and Selection Criteria
V. Pre-Proposal Conference and Contract Award
VI. Terms and Conditions for Receipt of Proposals
VII. Contract Requirements
VIII. Protest Procedures
APPENDICES
A. HRC Attachment 2: Requirements for Architecture, Engineering and separate Professional Services Contracts, for contacts $29,000 and over document. (see separate document)
Proposers must submit the following forms:
Form 2A HRC Contract Participation form
Form 2B HRC “Good Faith” Outreach Requirements form [not applicable]
Form 3 HRC Non-discrimination Affidavit
Form 5 HRC Employment form
The following form may be required, depending on the circumstances:
Form 4 Joint Venture Participation Schedule
B. Standard Forms: Listing and Internet addresses of Forms related to Taxpayer Identification Number and Certification, to Business Tax Declaration, and to Chapters 12B and 12C, and 14B of the S.F. Administrative Code. (see B-1)
REQUEST FOR PROPOSALS FOR CAYUGA PLAYGROUND ARTWORK REMOVAL, CONSERVATION AND RESTORATION
I. Introduction and Schedule
A. General
Cayuga Playground in San Francisco’s Excelsior District currently contains 376 two-and three-dimensional artworks created from found materials over a twenty-year period by the park’s recently retired gardener, Demetrio Braceros. Beginning in the second quarter of 2010, San Francisco Recreation and Parks Department will begin extensive renovation of the park while BART retrofits the elevated train tracks that run through the park. Due to the scale of the project, the majority of the park’s artworks will need to be relocated beginning in January 2010 to accommodate construction. Based on the condition and quality of individual artworks, they will either be relocated to a storage facility provided by Recreation and Parks or to an off-site fine arts storage facility. Those pieces stored off-site will be fumigated and conserved as needed. Upon completion of park renovations in 2012, select artworks will be returned to pre-sited locations within the park and permanently reinstalled on raised concrete bases.
B. Schedule
The anticipated schedule for selecting a consultant is:
Proposal Phase & Due Date
RFP is issued by the City – November 30, 2009
Pre-proposal conference – December 7, 2009, 2p.m.
Deadline for submission of written questions or requests for clarification – December 9, 2009
Proposals due – December 18, 2009, 5p.m.
II. Scope of Work
The Scope of Work is to be used as a general guide and is not intended to be a complete list of all work necessary to complete the project. The following are work tasks assumed necessary to remove, conserve and relocate select artworks within Cayuga Playground between January 2010 and (approx.) January 2012:
1. Removal of 235 two-and three-dimensional artworks, including 197 wooden sculptures anchored directly in the ground; sculptures average 60” (H) x 36” (Diam.)/300 lbs; removal will also include the relocation of a large carved cypress stump 120” (H) x 207” (Diam.) and a carved living eucalyptus trunk 111” (H) x 72” (Diam.)
2. Transfer of 103 artworks to off-site storage at Louis Sutter Playground (University/Woolsey Streets) provided by Recreation and Parks
3. Soft pack and transport of 132 artworks to off-site, climate-controlled fine arts storage
4. Fumigate 132 artworks prior to storage
5. Storage of 132 artworks for approx. 24 months; approx. 1,250 square feet required
6. Access to artworks in storage granted to Arts Commission and Recreation/Parks staff with reasonable notice
7. Stabilization and minor conservation as needed to 132 artworks while in storage, including removal of loose paint as needed and over-painting of select works
8. Application of manufactured acrylic-based waterproofing product on 132 artworks while in storage
9. Transportation of artwork from off-site storage back to Cayuga Playground
10. Design of approx. 125 concrete bases/pedestals for re-sited artwork (fabrication of bases will be done by Capital Improvement Project general contractor)
11. Mounting of approx. 125 artworks on pre-fabricated bases/pedestals
III. Submission Requirements
A. Time and Place for Submission of Proposals
Proposals must be received by 5:00 p.m., on December 18, 2009. Postmarks will not be considered in judging the timeliness of submissions. Proposals may be delivered in person and left with Marcus Davies or mailed to:
Marcus Davies, San Francisco Arts Commission
25 Van Ness Avenue, Suite 240
San Francisco, CA 94102
Proposers shall submit 2 copies of the proposal and two copies of required HRC Forms in a sealed envelope clearly marked Cayuga Playground Artwork Removal, Conservation and Relocation to the above location. Proposals that are submitted by fax will not be accepted. Late submissions will not be considered.
B. Format
If your response is lengthy, please include a Table of Contents. You may also submit an electronic version of the proposal to marcus.davies@sfgov.org
C. Content
Firms interested in responding to this RFP must submit the following information, in the order specified below:
1. Introduction and Executive Summary (up to 2 pages) – Submit a letter of introduction and executive summary of the proposal. The letter must be signed by a person authorized by your firm to obligate your firm to perform the commitments contained in the proposal. Submission of the letter will constitute a representation by your firm that your firm is willing and able to perform the commitments contained in the proposal.
2. Project Approach (up to 3 pages) – Describe the services and activities that your firm proposes to provide to the City. Include the following information:
a. Overall scope of work tasks; and
b. Schedule and ability to complete the project within the City’s required time frame; and
c. Assignment of work within your firm’s work team.
3. Firm Qualifications (up to 2 pages) – Provide information on your firm’s background and qualifications which addresses the following:
a. Name, address, and telephone number of a contact person; and
b. A brief description of your firm, as well as how any joint venture or association would be structured; and
c. A description of not more than two projects similar in size and scope prepared by your firm including client, budget, schedule and project summary. If joint consultants or subconsultants are proposed provide the above information for each.
4. Team Qualifications (up to 2 pages)
a. Provide a list identifying: (1) each key person on the project team, (2) the project manager, (3) the role each will play in the project, and (4) a written assurance that the key individuals listed and identified will be performing the work and will not be substituted with other personnel or reassigned to another project without the City’s prior approval.
4. Fee Proposal – The City intends to award this contract to the firm that it considers will provide the best overall program services. The City reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request. Please provide a fee proposal in a sealed envelope that includes the following:
a. Total fee for each of the disciplines identified in the Scope of Work with a not-to- exceed figure; and
b. Hourly rates for all team members (project managers, field staff, etc.). Hourly rates and itemized costs may be used to negotiate changes in the Scope of Work if necessary.
IV. Evaluation and Selection Criteria
A. Minimum Qualifications
Minimum qualifications for proposals include: Demonstrated fine art transportation experience and access to appropriate vehicle fleet; complete rigging services, including qualified riggers and OSHA-rated rigging equipment; access to fumigation facility and services; ownership or lease of minimum of 1,250 square feet climate-controlled storage space located within the immediate Bay Area; ability to subcontract with fine arts conservation professionals as needed; available staff and resources to complete project within designated time period.
Any proposal that does not demonstrate that the proposer meets these minimum requirements by the deadline for submittal of proposals will be considered non-responsive and will not be eligible for award of the contract.
B. Selection Criteria
The proposals will be evaluated by a selection committee comprised of parties with expertise in art collections management and registration. The City intends to evaluate the proposals generally in accordance with the criteria itemized below.
1. Project Approach (10 points)
a. Understanding of the project and the tasks to be performed, etc. (10 pts.)
b. Reasonableness of work schedule and fee proposal. (10 pts.)
2. Assigned Project Staff (10 points)
a. Professional qualifications (10 pts.); and
b. Workload, staff availability and accessibility. (10 pts.)
3. Experience of Firm and Subconsultants (10 points)
a. Expertise of the firm and subconsultants in the fields necessary to complete the tasks (10 pts.); and
b. Quality of recently completed projects, including adherence to schedules, deadlines and budgets (10 pts.); and
c. Experience with similar projects. (10 pts.)
V. Pre-proposal Conference and Contract Award
A. Pre-Proposal Conference
Proposers are encouraged to attend a pre-proposal conference on Monday, December 7, 2009, at 2pm to be held at Cayuga Playground in San Francisco. Questions will be addressed at this conference and any available new information will be provided at that time. If you have further questions regarding the RFP, please contact the individual designated in Section VI.B.
B. Contract Award
The San Francisco Arts Commission will select a proposer with whom Public Art Program/Collections staff shall commence contract negotiations. The selection of any proposal shall not imply acceptance by the City of all terms of the proposal, which may be subject to further negotiations and approvals before the City may be legally bound thereby. If a satisfactory contract cannot be negotiated in a reasonable time the San Francisco Arts Commission, in its sole discretion, may terminate negotiations with the highest ranked proposer and begin contract negotiations with the next highest ranked proposer.
VI. Terms and Conditions for Receipt of Proposals
A. Errors and Omissions in RFP
Proposers are responsible for reviewing all portions of this RFP. Proposers are to promptly notify the Department, in writing, if the proposer discovers any ambiguity, discrepancy, omission, or other error in the RFP. Any such notification should be directed to the Department promptly after discovery, but in no event later than five working days prior to the date for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.
B. Inquiries Regarding RFP
Inquiries regarding the RFP and all oral notifications of intent to request written modification or clarification of the RFP, must be directed to:
Marcus Davies, marcus.davies@sfgov.org
C. Objections to RFP Terms
Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the Department setting forth with specificity the grounds for the objection. The failure of a proposer to object in the manner set forth in this paragraph shall constitute a complete and irrevocable waiver of any such objection.
D. Change Notices
The Department may modify the RFP, prior to the proposal due date, by issuing notice to proposers via email. The proposer shall be responsible for ensuring that its proposal reflects any and all Change Notices issued by the Department prior to the proposal due date regardless of when the proposal is submitted.
E. Term of Proposal
Submission of a proposal signifies that the proposed services and prices are valid for 120 calendar days from the proposal due date and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.
F. Revision of Proposal
A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original. A revised proposal must be received on or before the proposal due date.
In no case will a statement of intent to submit a revised proposal, or commencement of a revision process, extend the proposal due date for any proposer.
At any time during the proposal evaluation process, the Department may require a proposer to provide oral or written clarification of its proposal. The Department reserves the right to make an award without further clarifications of proposals received.
G. Errors and Omissions in Proposal
Failure by the Department to object to an error, omission, or deviation in the proposal will in no way modify the RFP or excuse the vendor from full compliance with the specifications of the RFP or any contract awarded pursuant to the RFP.
H. Financial Responsibility
The City accepts no financial responsibility for any costs incurred by a firm in responding to this RFP. Submissions of the RFP will become the property of the City and may be used by the City in any way deemed appropriate.
I. Proposer’s Obligations under the Campaign Reform Ordinance
Proposers must comply with Section 1.126 of the S.F. Campaign and Governmental Conduct Code, which states:
No person who contracts with the City and County of San Francisco for the rendition of personal services, for the furnishing of any material, supplies or equipment to the City, or for selling any land or building to the City, whenever such transaction would require approval by a City elective officer, or the board on which that City elective officer serves, shall make any contribution to such an officer, or candidates for such an office, or committee controlled by such officer or candidate at any time between commencement of negotiations and the later of either (1) the termination of negotiations for such contract, or (2) three months have elapsed from the date the contract is approved by the City elective officer or the board on which that City elective officer serves.
If a proposer is negotiating for a contract that must be approved by an elected local officer or the board on which that officer serves, during the negotiation period the proposer is prohibited from making contributions to:
• the officer’s re-election campaign
• a candidate for that officer’s office
• a committee controlled by the officer or candidate.
The negotiation period begins with the first point of contact, either by telephone, in person, or in writing, when a contractor approaches any city officer or employee about a particular contract, or a city officer or employee initiates communication with a potential contractor about a contract. The negotiation period ends when a contract is awarded or not awarded to the contractor. Examples of initial contacts include: (1) a vendor contacts a city officer or employee to promote himself or herself as a candidate for a contract; and (2) a city officer or employee contacts a contractor to propose that the contractor apply for a contract. Inquiries for information about a particular contract, requests for documents relating to a Request for Proposal, and requests to be placed on a mailing list do not constitute negotiations.
Violation of Section 1.126 may result in the following criminal, civil, or administrative penalties:
1. Criminal. Any person who knowingly or willfully violates section 1.126 is subject to a fine of up to $5,000 and a jail term of not more than six months, or both.
2. Civil. Any person who intentionally or negligently violates section 1.126 may be held liable in a civil action brought by the civil prosecutor for an amount up to $5,000.
3. Administrative. Any person who intentionally or negligently violates section 1.126 may be held liable in an administrative proceeding before the Ethics Commission held pursuant to the Charter for an amount up to $5,000 for each violation.
For further information, proposers should contact the San Francisco Ethics Commission at (415) 581-2300.
J. Sunshine Ordinance
In accordance with S.F. Administrative Code Section 67.24(e), contractors’ bids, responses to RFPs and all other records of communications between the City and persons or firms seeking contracts shall be open to inspection immediately after a contract has been awarded. Nothing in this provision requires the disclosure of a private person’s or organization’s net worth or other proprietary financial data submitted for qualification for a contract or other benefits until and unless that person or organization is awarded the contract or benefit. Information provided which is covered by this paragraph will be made available to the public upon request.
K. Public Access to Meetings and Records
If a proposer is a non-profit entity that receives a cumulative total per year of at least $250,000 in City funds or City-administered funds and is a non-profit organization as defined in Chapter 12L of the S.F. Administrative Code, the proposer must comply with Chapter 12L. The proposer must include in its proposal (1) a statement describing its efforts to comply with the Chapter 12L provisions regarding public access to proposer’s meetings and records, and (2) a summary of all complaints concerning the proposer’s compliance with Chapter 12L that were filed with the City in the last two years and deemed by the City to be substantiated. The summary shall also describe the disposition of each complaint. If no such complaints were filed, the proposer shall include a statement to that effect. Failure to comply with the reporting requirements of Chapter 12L or material misrepresentation in proposer’s Chapter 12L submissions shall be grounds for rejection of the proposal and/or termination of any subsequent Agreement reached on the basis of the proposal.
L. Reservations of Rights by the City
The issuance of this RFP does not constitute an agreement by the City that any contract will actually be entered into by the City. The City expressly reserves the right at any time to:
1. Waive or correct any defect or informality in any response, proposal, or proposal procedure;
2. Reject any or all proposals;
3. Reissue a Request for Proposals;
4. Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals;
5. Procure any materials, equipment or services specified in this RFP by any other means; or
6. Determine that no project will be pursued.
M. No Waiver
No waiver by the City of any provision of this RFP shall be implied from any failure by the City to recognize or take action on account of any failure by a proposer to observe any provision of this RFP.
N. Local Business Enterprise Goals and Outreach
The requirements of the Local Business Enterprise and Non-Discrimination in Contracting Ordinance set forth in Chapter 14B of the San Francisco Administrative Code as it now exists or as it may be amended in the future (collectively the “LBE Ordinance”) shall apply to this RFP.
1. LBE Subconsultant Participation Goals – The LBE subconsulting goal for this project has been waved.
2. LBE Participation – The City strongly encourages proposals from qualified LBEs. Pursuant to Chapter 14B, the following rating discount will be in effect for the award of this project for any proposers who are certified by HRC as a LBE, or joint ventures where the joint venture partners are in the same discipline and have the specific levels of participation as identified below. Certification applications may be obtained by calling HRC at (415) 252-2500. The rating discount applies at each phase of the selection process. The application of the rating discount is as follows:
a. A 10% discount to an LBE; or a joint venture between or among LBEs; or
b. A 5% discount to a joint venture with LBE participation that equals or exceeds 35%, but is under 40%; or
c. A 7.5% discount to a joint venture with LBE participation that equals or exceeds 40%; or
d. A 10% discount to a certified non-profit entity.
If applying for a rating discount as a joint venture: The LBE must be an active partner in the joint venture and perform work, manage the job and take financial risks in proportion to the required level of participation stated in the proposal, and must be responsible for a clearly defined portion of the work to be performed and share in the ownership, control, management responsibilities, risks, and profits of the joint venture. The portion of the LBE joint venture’s work shall be set forth in detail separately from the work to be performed by the non-LBE joint venture partner. The LBE joint venture’s portion of the contract must be assigned a commercially useful function.
3. HRC Forms to be Submitted with Proposal
a. All proposals submitted must include the following Human Rights Commission (HRC) Forms contained in the HRC Attachment 2: 1) HRC Contract Participation Form, 2) HRC “Good Faith Outreach” Requirements Form, 3) HRC Non-Discrimination Affidavit, 4) HRC Joint Venture Form (if applicable), and 5) HRC Employment Form. If these forms are not returned with the proposal, the proposal may be determined to be non-responsive and may be rejected.
b. Please submit only two copies of the above forms with your proposal. The forms should be placed in a separate, sealed envelope labeled HRC Forms.
If you have any questions concerning the HRC Forms, you may call Bayard Fong, the Human Rights Commission Contract Compliance Officer at (415) 252-2500.
VII. Contract Requirements
A. Standard Contract Provisions
The successful proposer will be required to enter into a contract substantially in the form of the Agreement for Professional Services, attached hereto as Appendix C. Failure to timely execute the contract, or to furnish any and all insurance certificates and policy endorsement, surety bonds or other materials required in the contract, shall be deemed an abandonment of a contract offer. The City, in its sole discretion, may select another firm and may proceed against the original selectee for damages.
Proposers are urged to pay special attention to the requirements of Administrative Code Chapters 12B and 12C, Nondiscrimination in Contracts and Benefits; the Minimum Compensation Ordinance; the Health Care Accountability; the First Source Hiring Program; and applicable conflict of interest laws, as set forth in paragraphs B, C, D, E and F below.
B. Nondiscrimination in Contracts and Benefits
The successful proposer will be required to agree to comply fully with and be bound by the provisions of Chapters 12B and 12C of the San Francisco Administrative Code. Generally, Chapter 12B prohibits the City and County of San Francisco from entering into contracts or leases with any entity that discriminates in the provision of benefits between employees with domestic partners and employees with spouses, and/or between the domestic partners and spouses of employees. The Chapter 12C requires nondiscrimination in contracts in public accommodation. Additional information on Chapters 12B and 12C is available on the HRC’s website at www.sfhrc.org.
C. Minimum Compensation Ordinance (MCO)
The successful proposer will be required to agree to comply fully with and be bound by the provisions of the Minimum Compensation Ordinance (MCO), as set forth in S.F. Administrative Code Chapter 12P. Generally, this Ordinance requires contractors to provide employees covered by the Ordinance who do work funded under the contract with hourly gross compensation and paid and unpaid time off that meet certain minimum requirements.
For the amount of hourly gross compensation currently required under the MCO, see www.sfgov.org/olse/mco. Note that this hourly rate may increase on January 1 of each year and that contractors will be required to pay any such increases to covered employees during the term of the contract.
Additional information regarding the MCO is available on the web at www.sfgov.org/olse/mco.
D. Health Care Accountability Ordinance (HCAO)
The successful proposer will be required to agree to comply fully with and be bound by the provisions of the Health Care Accountability Ordinance (HCAO), as set forth in S.F. Administrative Code Chapter 12Q. Contractors should consult the San Francisco Administrative Code to determine their compliance obligations under this chapter. Additional information regarding the HCAO is available on the web at www.sfgov.org/olse/hcao.
E. First Source Hiring Program (FSHP)
If the contract is for more than $50,000, then the First Source Hiring Program (Admin. Code Chapter 83) may apply. Generally, this ordinance requires contractors to notify the First Source Hiring Program of available entry-level jobs and provide the Workforce Development System with the first opportunity to refer qualified individuals for employment.
Contractors should consult the San Francisco Administrative Code to determine their compliance obligations under this chapter. Additional information regarding the FSHP is available on the web at www.sfgov.org/moed/fshp.htm and from the First Source Hiring Administrator, (415) 401-4960.
F. Conflicts of Interest
The successful proposer will be required to agree to comply fully with and be bound by the applicable provisions of state and local laws related to conflicts of interest, including Section 15.103 of the City’s Charter, Article III, Chapter 2 of City’s Campaign and Governmental Conduct Code, and Section 87100 et seq. and Section 1090 et seq. of the Government Code of the State of California. The successful proposer will be required to acknowledge that it is familiar with these laws; certify that it does not know of any facts that constitute a violation of said provisions; and agree to immediately notify the City if it becomes aware of any such fact during the term of the Agreement.
Individuals who will perform work for the City on behalf of the successful proposer might be deemed consultants under state and local conflict of interest laws. If so, such individuals will be required to submit a Statement of Economic Interests, California Fair Political Practices Commission Form 700, to the City within ten calendar days of the City notifying the successful proposer that the City has selected the proposer.
VIII. Protest Procedures
A. Protest of Non-Responsiveness Determination
Within five working days of the City’s issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the City has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the City on or before the fifth working day following the City’s issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the City to determine the validity of the protest.
B. Protest of Contract Award
Within five working days of the City’s issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the City has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the City on or before the fifth working day after the City’s issuance of the notice of intent to award.
The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the City to determine the validity of the protest.
C. Delivery of Protests
All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the City received the protest. Protests or notice of protests made orally (e.g., by telephone) will not be considered. Protests must be delivered to:
Marcus Davies, 25 Van Ness Avenue, Suite 240, San Francisco, Ca 94102 or marcus.davies@sfgov.org
Appendix A
Required Forms for Architecture, Engineering and Professional Services Contracts,
For Contracts $29,000 and Over
HRC Form 2A, Contract Participation
HRC Form 3, Non-discrimination Affidavit
HRC Form 4, Joint Venture Participation Schedule (if applicable)
Appendix B
Standard Forms
The requirements described in this Appendix are separate from those described in Appendix A.
Before the City can award any contract to a contractor, that contractor must file three standard City forms (items 1-3 on the chart). Because many contractors have already completed these forms, and because some informational forms are rarely revised, the City has not included them in the RFP package. Instead, this Appendix describes the forms, where to find them on the Internet (see bottom of page 2), and where to file them. If a contractor cannot get the documents off the Internet, the contractor should call (415) 554-6248 or e-mail Purchasing (purchasing@sfgov.org) and Purchasing will fax, mail or e-mail them to the contractor.
If a contractor has already filled out items 1-3 (see note under item 3) on the chart, the contractor should not do so again unless the contractor’s answers have changed. To find out whether these forms have been submitted, the contractor should call Vendor File Support in the Controller’s Office at (415) 554-6702.
If a contractor would like to apply to be certified as a local business enterprise, it must submit item 4. To find out about item 4 and certification, the contractor should call Human Rights Commission at (415) 252-2500.
| Item | Form name and Internet location | Form | Description | Return the form to;For more info |
| 1. | Request for Taxpayer Identification Number and Certification
http://www.sfgov.org/site/oca_page.asp?id=26550 www.irs.gov/pub/irs-fill/fw9.pdf |
W-9 | The City needs the contractor’s taxpayer ID number on this form. If a contractor has already done business with the City, this form is not necessary because the City already has the number. | Controller’s Office Vendor File Support City Hall, Room 484 San Francisco, CA 94102 (415) 554-6702 |
| 2. | Business Tax Declaration
http://www.sfgov.org/site/oca_page.asp?id=26550 |
P-25 | All contractors must sign this form to determine if they must register with the Tax Collector, even if not located in San Francisco. All businesses that qualify as “conducting business in San Francisco” must register with the Tax Collector | Controller’s Office Vendor File Support City Hall, Room 484 San Francisco, CA 94102 (415) 554-6702 |
| 3. | S.F. Administrative Code Chapters 12B & 12C Declaration: Nondiscrimination in Contracts and Benefits
http://www.sfgov.org/site/sfhumanrights_index.asp?id=4584 In Vendor Profile Application |
HRC-12B-101 | Contractors tell the City if their personnel policies meet the City’s requirements for nondiscrimination against protected classes of people, and in the provision of benefits between employees with spouses and employees with domestic partners. Form submission is not complete if it does not include the additional documentation asked for on the form. Other forms may be required, depending on the answers on this form. Contract-by-Contract Compliance status vendors must fill out an additional form for each contract. | Human Rights Comm. 25 Van Ness, #800 San Francisco, CA 94102-6059 (415) 252-2500 |
| 4. | HRC LBE Certification Application
http://www.sfgov.org/site/sfhumanrights_page.asp?id=45141 In Vendor Profile Application |
Local businesses complete this form to be certified by HRC as LBEs. Certified LBEs receive a bid discount pursuant to Chapter 14B when bidding on City contracts. To receive the bid discount, you must be certified by HRC by the proposal due date. | Human Rights Comm. 25 Van Ness, #800 San Francisco, CA 94102-6059 (415) 252-2500 |
Where the forms are on the Internet
Office of Contract Administration
Homepage: www.sfgov.org/oca/
Purchasing forms: Click on “Required Vendor Forms” under the “Information for Vendors and Contractors” banner.
Human Rights Commission
HRC’s homepage: www.sfhrc.org
Equal Benefits forms: Click on “Forms” under the “Equal Benefits” banner near the bottom.
LBE certification form: Click on “Forms” under the “LBE” banner near the bottom
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