Call for Artists: Central Subway Public Art Project Opportunity – Sculpture

MOSCONE CENTER/YERBA BUENA STATION ENTRY PLAZA SCULPTURE

REQUEST FOR PROPOSALS (RFP)

DATE ISSUED: June 15, 2012

APPLICATION DEADLINE: Wednesday, August 15, 2012 (11:59 PM Pacific Daylight Savings Time)*

Applications are available through SlideRoom, an on-line application system for calls for entry. There is no charge to artists for using SlideRoom.  If you are a first time user of SlideRoom, please allow adequate time to learn the use of this system. Applications will not be accepted after the deadline.

ELIGIBILITY
Eligibility is open to professional, practicing artists working in sculpture and who reside in the United States and commercial galleries located in the United States. For galleries submitting an application on behalf of an artist, the artist must reside in the United States. Entries not meeting eligibility guidelines shall be withdrawn from consideration.

CENTRAL SUBWAY PROJECT BACKGROUND
Consistent with San Francisco’s commitment to excellence in civic design and its “transit first” policy, the Arts Commission has been working with the San Francisco Municipal Transportation Agency (SFMTA) to develop a comprehensive public art program to be integrated into the design of the Central Subway system. The Central Subway, which is the second phase of the Third Street (“T-Third”) Light Rail Project, will stretch from Chinatown to South of Market where it will connect with the newly completed T-Third Street Rail Line. Scheduled to open in 2018, the transit system will include three subway stations and one above-ground platform.

MOSCONE CENTER/YERBA BUENA STATION
Moscone Station will be located on Fourth Street at Folsom in the immediate vicinity of the Moscone Convention Center. This neighborhood features a variety of arts institutions including the San Francisco Museum of Modern Art, the Yerba Buena Center for the Arts, the Museum of the African Diaspora, the Zeum Museum, San Francisco Cameraworks, the Cartoon Art Museum, Bindlestiff, Kularts, and the Contemporary Jewish Museum, all which help define this area as an arts and culture district.

PROJECT GOAL
The San Francisco Arts Commission’s goal is to purchase a significant, museum caliber sculpture of the highest aesthetic quality for permanent installation at the entry plaza to the Moscone Center/Yerba Buena Station. Sculpture for this site must be made of durable materials suitable to this urban outdoor location. We encourage professional, practicing artists working in sculpture and commercial galleries to apply.


PROJECT SITE & ARTWORK OPPORTUNITIES
The sculpture will be located at the northern edge of the plaza (approximate installation location circled in red in the rendering above). The configuration of the plaza elements (bollards, lights and seating) may be revised once a sculpture is selected.

BUDGET ALLOCATION
The artwork budget for this project is up to $1,500,000 for purchase of a sculpture or to enter into contract with an artist for the sculpture commission, which will cover all artwork costs including artist fee, insurance, design consultants, engineering, materials, fabrication, and transportation of artwork.

ARTIST SELECTION PROCESS
Galleries and professional, practicing artists residing in the Unites States are be eligible to apply by submitting documentation (image and price) of available sculpture or a portfolio of past work representative of the scale and price of a sculpture to be considered for this artwork opportunity.

After the application deadline the Arts Commission staff will screen applicantions to establish a list of potential artworks/artists meeting the eligibility requirements. The eligible applications will be presented to an Artwork Qualification Panel consisting of three arts professionals, who will review and score the applications and identify the short list of artworks to be considered for the project opportunity.

The panel will use the following criteria to evaluate the qualifications:
•    Artistic excellence, innovation and originality as evidenced by documentation of available artworks and/or representations of past work and other supporting material.
•    The artist’s work is judged to be appropriate to the goals of the project.
•    The significance of the artist’s professional career.

After the panel has considered the artwork list and the artists’ qualifications, they will score and rank the list in order to identify one artwork and an alternate for the project opportunity for recommendation to the Arts Commission for approval.

The panel will use the following criteria to evaluate the artists/artwork qualifications:
•    Artistic excellence, innovation and originality as evidenced by documentation of available artworks and/or representations of past work and other supporting material.
•    The artist’s work is judged to be appropriate to the goals of the project.
•    The significance of the artist’s professional career.
•    The artist’s professional experience is adequate to meet the demands of the project.

If the panel selects an artwork for the top ranked artists based upon their portfolio of past work, these highest ranked artists who score within a competitive range will be invited to develop conceptual proposals after attending an orientation session with the project team and key stakeholders.  These finalists will be paid an honorarium of $5,000 for development of a conceptual design proposal.  Any top ranked artists included in this group of finalists who were selected on the basis of an available artwork will be paid an honorarium of $2,000 for participation in the selection process and panel interview.

The artist selection panel will reconvene (if necessary) to consider the finalists’ proposals in an interview format and will select one artist and an alternate for the project for recommendation to the Art Commission.

All Arts Commission meetings and Public Art selection panel meetings are open to the public and are posted on the Arts Commission website at least 72 hours in advance of the meeting.  To check the meeting schedule for public art projects, please go to our website at http://www.sfartscommission.org/pubartcollection/category/public-meetings/.

TO APPLY
All application materials must be submitted online via SlideRoom.  Application materials include:
•    Letter of interest
•    Resume
•    Up to 10 images of available sculpture and/or previous work
•    Annotated image descriptions including artwork price (**Documentation of past sales prices and/or completed sculpture project budgets may be requested by the Arts Commission staff as part of the selection process after the application deadline of August 15.)

There is no application fee to apply or to use the SlideRoom online application system. To view the application, go to https://sfgov.slideroom.com/ (no “www”) and sign up for an account.   Applicants can receive support by emailing: support@slideroom.com or by accessing a help desk here: http://slideroom.zendesk.com.

PLEASE NOTE – FOR ARTIST TEAM APPLICATIONS
Artist teams must submit one application and are limited to 10 images total.

PLEASE NOTE – FOR PREVIOUSLY PREQUALIFIED ARTISTS
If you are an artist who is currently in the 2004 or 2008 Central Subway Prequalified Pool, you are required to submit a new application in response to this Request for Qualifications in order to be considered for this opportunity.

If you are an artist who is currently in the 2011/2012 Prequalified Artist Pool and you are interested in this opportunity, you are required to submit a new application in response to this Request for Qualifications.

ARTIST SELECTION TIMELINE (Subject to change)
RFQ Posted/Advertised                    June 15, 2012
RFQ Deadline                            August 1, 2012
Artist Qualification Panel Review                Early August 2012
Selection Panel Meeting #1 (Select Artwork or Finalists)    Late August 2012
VAC Approval of Artwork or Finalists            September 19, 2012
If needed: Finalist Orientation/Stakeholder Meeting    early October 2012
If needed: Proposal Deadline                November 19, 2012
If needed: Proposal Display                    December 3 – 17, 2012
If needed: Selection Panel Meeting #2            Early to mid-January 2013
VAC Approval of Project Artist/Proposal            January 2013
Artists under contract or procurement of sculpture    February 2013

CONTACT
For questions, contact Zoë Taleporos, Public Art Program Associate at (415) 252-3215 or by email at zoe.taleporos@sfgov.org.

STAY IN TOUCH
Artists interested in other public art commissions are encouraged to visit the San Francisco Arts Commission’s the Public Art Program website www.sfartscommission.org/pubart. Information is updated whenever new opportunities arise.

 

**Change made 7/10/12

*Deadline extended from 8/1/12 to 8/15/12.  Change was made on 7/26/12.

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POLICIES

Rights Reserved by the Arts Commission
The City reserves the right to not accept any applications, to not accept any artist recommended by any of the selection panels, to initiate an alternate Selection Process, or to reissue the RFQ for additional pre-qualified artist candidates.

Arts Commission Approval
Projects continue at the discretion of the Arts Commission and may be cancelled at any time. All proposed design concepts, artworks, expenses and all other aspects of the Project are subject to approval by the Arts Commission throughout the term of the project.

Proposal Board and Maquette Policy
In the event that you are asked to develop a proposal, the following policy shall apply. The Arts Commission shall:
•    At its sole discretion, have the unconditional right to own proposal maquettes or drawings selected for implementation as part of commission awards or may alternatively choose to retain all such maquettes until the project is complete.
•    Retain first right of refusal to purchase proposal maquettes and drawings submitted by the artists not selected for implementation.
•    Be given credit upon display and/or reproduction of any maquette or proposal commissioned, whether selected for implementation or not.
•    Require that all proposals and/or maquettes submitted are original and unique.

Required Contracts
In addition to the proposal agreement, as part of the City’s contracting process, the artist selected and approved by the Arts Commission will be asked to enter into contract with the City and County of San Francisco for the entire duration of the project.  Artist applicants should review the Arts Commission FTA template contract which can be found on the Arts Commission website: Art Contract Template FTA BLANKS. While some items specific to individual project such as scope of work, payment schedule and schedule of deliverables may be negotiated, the terms of the contract will not be changed. (Please note that the FTA Artist contract differs from the standard City of San Francisco Artist Contract Template.)

Required Forms
Depending upon the specific scope of the project, prior to the issuance and throughout the duration of the contract, the artist will also be required to maintain a San Francisco business tax license, complete the Vendor set-up process, fill out specific documents from the Human Rights Commission. The required forms may be viewed on-line at: http://www.sfartscommission.org/pubartcollection/documents/pa04-vendor-compliance-forms/

Insurance
Prior to the issuance and throughout the duration of the contract, the contracted artist will be required to maintain and provide current certificates for various types of insurance, including Automobile Liability, General Liability, and other insurance as required by the City. To view the insurance requirements, see Section 15 (starting on page 19) of the FTA Artist Contract.  Contract may be viewed at this link. Art Contract Template FTA BLANKS.

Assignment of Fabrication Contractor
The City will engage a Fabricator to manufacture the Artwork based on the Artist’s approved Final Design Documents.  At the City’s direction, the City may assign and the Artist shall accept assignment of the Fabricator’s contract so that the Fabricator is a subcontractor to the Artist, either prior to or after the Commission’s final approval of the Design Development Documents.  As directed by the Commission, the Artist shall assist the Commission in the selection of a Fabricator.  As directed by the Commission, prior to and after the aforesaid assignment of contract, the Artist shall consult with the selected Fabricator to ensure that the Artwork conforms to the approved Design Development Documents.

Constructability Requirements
Engineering drawings, and building code and other requirements must be met as required for any project in order for implementation of the project.

Non-Discrimination and Equal Benefits Ordinance
The City and County of San Francisco, in its effort to provide equality of opportunity and equality of benefits, requires that individuals and businesses doing business with the City comply with Sections 12B and 12D of the Administrative Code.  This requires that if you are an employer, and if you provide health or other benefits to the spouses of your employees, you must provide equal benefits to the registered domestic partners of your employees.  This section also requires demonstration of good faith efforts to hire local disadvantaged business enterprises.  More information on these policies may be found at: http://www.sf-hrc.org/index.aspx?page=86

Minimum Compensation Ordinance (MCO)
(This requirement only pertains to artists who have over 20 employees, or artists who may have their artwork fabricated by a company with over 20 employees.) The selected artist(s) will be required to agree to comply fully with and be bound by the provisions of the Minimum Compensation Ordinance (MCO), as set forth in S.F. Administrative Code Chapter 12P. Generally, this Ordinance requires contractors to provide employees covered by the Ordinance who do work funded under the contract with hourly gross compensation and paid and unpaid time off that meet certain minimum requirements.  For the contractual requirements of the MCO, see paragraph 42 of the Ordinance. Additional information regarding the MCO is available on the web at: http://www.sfgsa.org/index.aspx?page=403

Health Care Accountability Ordinance (HCAO)
(This requirement only pertains to artists who have over 20 employees, or artists who may have their artwork fabricated by a company with over 20 employees.) The selected artist will be required to agree to comply fully with and be bound by the provisions of the Health Care Accountability Ordinance (HCAO), as set forth in S.F. Administrative Code Chapter 12Q.  Artists should consult the San Francisco Administrative Code to determine their compliance obligations under this chapter. Additional information regarding the HCAO is available on the web at http://www.sfgsa.org/index.aspx?page=407

Project Funding Regulations
The work described in these specifications is to be financed with the assistance of a grant from the Federal Transit Administration, and all work described in these specifications shall be performed in accordance with Federal Transit Administration (FTA) guidelines and regulations.

FTA Regulation Regarding Debarment and Suspension
The selected Artist(s) will be required to verify that none of the artists, its principals, or affiliates, are excluded or disqualified from participation in federal assistance programs.  If selected to create a proposal, the Artist shall certification his/her eligibility to receive federal funds. The certification form may be viewed at this link: Debarment Certificate.

FTA Regulation Regarding Lobbying
No Federal appropriated funds may be paid, by or on behalf of the selected Artist, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. All selected Artist(s) are required to complete and submit along with their Proposal Materials, a certification form regarding lobbying. The certification form may be viewed at this link: Lobbying Certificate.

Americans with Disabilities Act
The selected artist(s) will be required to comply with Americans for Disabilities Act (ADA) requirements in addition to related federal, state and locals codes and will be encouraged to develop artwork(s) sensitive to programmatic as well as physical accessibility issues in cooperation with the Arts Commission and disabled communities.

Protest Procedures
A. Protest of Non-Responsiveness Determination: Within five working days of the City’s issuance of a notice of non-responsiveness, failure to become a Minimally Qualified Candidate (“Notice”), or failure to become a Qualified Candidate, any Artist that has submitted a Qualifications Statement and believes that the City has incorrectly made such a determination may submit a written protest.  Such written protest must be received by the City on or before the fifth working day following the City’s issuance of the Notice.  The protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest.  The protest must be signed by the Artist and must cite the law, rule, local ordinance, procedure or RFQ provision on which the protest is based.  In addition, the protestor must specify facts and evidence sufficient for the City to determine the validity of the protest.

The City reserves the right to proceed to the next stage of the qualifications or selection process with the responsive Candidates during the five-day protest period.  The City will cease the process only when it receives a notification of decision that is in favor of the protester.

B.   Delivery of Protests: All protests must be received by the due date.  If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein.  Protests should be transmitted by a means that will objectively establish the date the City received the protest.  Protests or notice of protests made orally (e.g., by telephone) will not be considered.  See Protest Procedure for details at the following link: Protest Procedures.

All information contained herein does not constitute either an expressed or implied contract, and these provisions are subject to change.