2013/14 Two-Dimensional Artwork Registry- Request for Proposals



RFP Issue Date: July 26, 2013

Deadline Extended
to Monday, November 4, 2013, 11:59 p.m. Pacific Daylight Time.

Applications are available through SlideRoom (sfgov.slideroom.com), an online application system for calls for entry. There is no charge to artists for using SlideRoom. Please be sure to allow adequate time to submit your application as technical difficulties can occur. Applications that are mailed, emailed, faxed, or hand-delivered will not be considered. Applications will not be accepted after the November 4, 2013, 11:59 p.m. (PDT) deadline.

Please note that Arts Commission staff will be available to answer questions about this call until the deadline date, November 4, 2013, 5 p.m. (PDT).

SlideRoom technical support is available Monday – Saturday by email until 8 p.m. (CST). support@slideroom.com.

Eligibility is open to professional, practicing artists working in painting, drawing, photography, collage, and other two-dimensional media and who reside in the United States. Entries not meeting eligibility guidelines shall be withdrawn from consideration.

The San Francisco Arts Commission invites artists working in two-dimensional media to submit work to be considered for the 2013/14 Two-Dimensional Artist Registry. The Registry will be used to select artwork for display in civic buildings throughout San Francisco during the 2013/14 Fiscal Year in the following ways:

  • Purchase of original artwork. Maximum size on artwork purchases is 36” in any direction unframed. All purchased artwork will be accessioned into San Francisco’s Civic Art Collection.
  • Artwork reproductions. For sites with high light levels and/or funding restrictions, artworks will be reproduced in a colorfast, permanent material such as printed aluminum or porcelain enamel.

Works included in the 2013/14 Two-Dimensional Artwork Registry will be considered for display at the following sites:

  • General Hospital Acute Care Unit (opening 2015)
  • Southeast Community Facility (1800 Oakdale Avenue)
  • Other opportunities as they arise.

Original Artwork: Up to $10,000 per piece, although most purchases will be under $2,500. Shipping costs paid for by the Arts Commission.

Reproductions: $1,000 per artwork for the license to reproduce. Artists are responsible for providing high resolution digital files for reproduction.

General: A broad range of imagery appropriate for a public place may be considered, from figurative, representational, abstract, or non-objective.

Southeast Community Facility: For this opportunity, we are particularly looking for photography with images of the local Bayview environs and community.

General Hospital Acute Care Unit: Research indicates that images with the following attributes are beneficial in healthcare settings:

  • Visual depth with openness in the immediate foreground.
  • Nature based imagery, landscapes, waterscapes, and local environs depicted in calm weather and warm seasons.
  • Still life imagery where elements look healthy and fresh.
  • Figurative art with emotionally positive faces; the figure at leisure in nature or other comfortable, non-stressed situations.
  • Ethnically focused art acknowledging the larger “life story” of cultural heritage and identity.
  • Imagery that empathetically portrays emotion and/or provides solace in trying times.

Registry Selection:

The applications will be reviewed by an Artist Qualification Panel consisting of representatives from Arts Commission staff and arts professionals to select artists for the 2013/14 Two-Dimensional Artwork Registry using the following criteria:

  • Application is complete and submitted prior to the application deadline.
  • The application submitted represents the artist’s own original creative work.
  • The artist’s resume reflects evidence of professional competence. Qualifying activities would include some combination of the following: education and training as an artist, an exhibition record in museums, commercial art galleries, and/or non-profit art spaces, previous public or private commissions, participation in artist-in-residency programs, or other related activities indicative of a professional practice.
  • The artwork submitted reflects basic professional quality of craftsmanship, mastery of skills and techniques, professional approaches to processes and presentation, and/or communication of a unique vision or perspective.
  • The artwork is appropriate for a public setting (see Appropriate Imagery above).

Project-Specific Artwork Selection Panels:

For each project, Arts Commission staff will establish a short list of appropriate work from the 2013/14 Two-Dimensional Artwork Registry that will be presented to an Artwork Selection Panel consisting of an Arts Commissioner, one-two arts professionals, a member of the design team, and one-two community representatives (panel composition may vary per project).The panels will use the following criteria to evaluate an artwork:

  • Artistic excellence, innovation and originality.
  • The artwork is judged to be appropriate for the project site.
  • The artwork is cohesive with other artworks at the project site (if applicable).

All original artwork purchases entering into the Civic Art Collection must be approved by the full Arts Commission.

Arts Commission meetings and Artwork Selection Panel meetings are open to the public and are posted on the Arts Commission website at least 72 hours in advance of the meeting.  To check the meeting schedule for public art projects, please go to our website at http://www.sfartscommission.org/pubartcollection/category/public-meetings/.

RFP Issue Date                                                                                 July 26, 2013

RFP Deadline                                                                                    November 4, 2013

General Hospital Artwork Selection Panel                                             December 2013

Southeast Community Facility Artwork Selection Panel                         TBD

All application materials must be submitted online via SlideRoom (https://sfgov.slideroom.com/) by November 4, 2013, 11:59 p.m. Pacific Daylight Time. Applications sent via email or post will not be considered. Application materials include:

  • Resume
  • Up to 10 images of  work
    • SlideRoom accepts jpg, png, and gif files up to 5MB. Images should at least 72 dpi and no larger than 1500 x 1500 pixels.
    • PLEASE NOTE: We will be using the Registry to purchase original work and also to purchase reproduction licenses. Work available for purchase should be no larger than 36” in any direction. There is no size limitation for work available for reproduction.
  • Image descriptions
    • Please include the title, medium, dimensions, year, and price for each work. You may also include a brief statement (2 sentences maximum) about each work.
    • In the “price” line, please indicate if the work is only available for reproduction (i.e. sold).

There is no application fee to apply or to use the SlideRoom online application system. To view the application, go to https://sfgov.slideroom.com/ (no “www”) and sign up for an account.

If you are an artist who is currently in our 2013/14 Prequalified Artist Pool and you would like to be considered for the 2013/14 Two-Dimensional Artwork Registry, you are required to submit a new application in response to this RFP.

Applicants can receive SlideRoom technical support by emailing support@slideroom.com, or by accessing the online help desk: http://slideroom.besnappy.com/applicant-guide.

For questions regarding the 2013/14 Two-Dimensional Artwork Registry RFP, contact Zoë Taleporos, Public Art Program Associate by email at zoe.taleporos@sfgov.org, or by phone at (415) 252-3215.

For more information about this project, and other upcoming public art opportunities, the Arts Commission will be hosting an Artist Application Workshop on Thursday, August 8, at 6:00 p.m. at the Bayview Branch Library. The workshop will provide helpful hints on how to prepare your application and information about how to apply on the online application system.

Bayview Branch Library:  5075 3rd St., Meeting Room, San Francisco, CA 94124.

*Note* The Artist Application Workshop is not a Library Sponsored Program. For questions regarding the Workshop, please contact Zoë Taleporos, Public Art Program Associate by email at zoe.taleporos@sfgov.org, or by phone at (415) 252-3215.

Artists interested in other public art commissions are encouraged to visit the San Francisco Arts Commission’s the Public Art Program website http://www.sfartscommission.org/pubartcollection/category/calls-for-artists/.

Information is updated whenever new opportunities arise.




Rights Reserved by the Arts Commission

The City reserves the right to not accept any applications, to not accept any artist recommended by any of the selection panels, to initiate an alternate Selection Process, or to reissue the RFP for additional artist candidates.

Non-Discrimination and Equal Benefits Ordinance

The City and County of San Francisco, in its effort to provide equality of opportunity and equality of benefits, requires that individuals and businesses doing business with the City comply with Sections 12B and 12D of the Administrative Code.  This requires that if you are an employer, and if you provide health or other benefits to the spouses of your employees, you must provide equal benefits to the registered domestic partners of your employees.  This section also requires demonstration of good faith efforts to hire local disadvantaged business enterprises.  More information on these policies may be found at: http://www.sf-hrc.org/ftp/uploadedfiles/sfhumanrights/docs/over12b.pdf.

Americans with Disabilities Act

The selected artist(s) will be required to comply with Americans for Disabilities Act (ADA) requirements in addition to related federal, state and locals codes and will be encouraged to develop artwork(s) sensitive to programmatic as well as physical accessibility issues in cooperation with the Arts Commission and disabled communities.

Minimum Compensation Ordinance (MCO)

(This requirement only pertains to artists who have over 20 employees, or artists who may have their artwork fabricated by a company with over 20 employees.) The selected artist(s) will be required to agree to comply fully with and be bound by the provisions of the Minimum Compensation Ordinance (MCO), as set forth in S.F. Administrative Code Chapter 12P. Generally, this Ordinance requires contractors to provide employees covered by the Ordinance who do work funded under the contract with hourly gross compensation and paid and unpaid time off that meet certain minimum requirements. Currently, the hourly gross compensation is $9.00 an hour. For the contractual requirements of the MCO, see paragraph 42 of the Ordinance. Note that the gross hourly compensation for covered employees increases to $10.00 for For-Profit entities on January 1, 2002 and increases 2.5% annually thereafter for 3 years. For Nonprofit entities and public entities, this increase is required only if the City makes the finding required by Section 12P.3(a)(ii) of the San Francisco Administrative Code. Additional information regarding the MCO is available on the web at: http://www.sfgsa.org/index.aspx?page=403.

Health Care Accountability Ordinance (HCAO)

(This requirement only pertains to artists who have over 20 employees, or artists who may have their artwork fabricated by a company with over 20 employees.) The selected artist will be required to agree to comply fully with and be bound by the provisions of the Health Care Accountability Ordinance (HCAO), as set forth in S.F. Administrative Code Chapter 12Q.  Artists should consult the San Francisco Administrative Code to determine their compliance obligations under this chapter. Additional information regarding the HCAO is available on the web at http://www.sfgsa.org/index.aspx?page=407.

Required Forms and Contracts

In addition to the proposal Memorandum of Understanding, as part of the City’s contracting process, the artist selected and approved by the Arts Commission shall be asked to enter into contract with the City and County of San Francisco for the entire duration of the project.  Artist applicants should review the Arts Commission standard template contract which can be found on the Arts Commission website: http://www.sfartscommission.org/pubartcollection/documents/pa03-sample-artist-contract. While some items specific to individual projects such as scope of work, payment schedule and schedule of deliverables may be negotiated, the terms of the contract will not be changed.  Depending upon the specific scope of the project, prior to the issuance and throughout the duration of the contract, the artist will also be required to maintain a San Francisco business tax license, go through the Vendor set-up process, fill out specific documents from the Human Rights Commission and will be required to carry various types of insurance, including Automobile Liability, General Liability, Fine Arts, and other insurance as required by the City.


All information contained herein does not constitute either an expressed or implied contract, and these provisions are subject to change.

San Francisco Arts Commission

401 Van Ness, Ste. 325
San Francisco, CA 94102

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