CO00: Loan Terms & Procedures

San Francisco Arts Commission City Loans
For many years the San Francisco Arts Commission has been able to provide city departments with the loan of artworks for display in city offices. This has been a popular program and the demand for works has frequently exceeded the supply. Unfortunately, due to budget and staffing constraints, the loan program has been suspended until further notice. However, loan renewals will be considered on a case-by-case basis. At this time we will also be recalling certain works and assisting departments in the return of loans.

Terms and Conditions of Loan

The term “work of art” applies to: paintings, mural decorations, stained glass, statues, bas relief or other sculptures, monuments, fountains, arches or structures of a permanent or temporary character intended for ornament or commemoration.

The Arts Commission’s authority concerning works of art is described in Sections 5.100 and 5.103 of the San Francisco Charter and Section 1.16 of the Administrative Code.

  1. The period of the loan will be two years in duration from the outgoing date as recorded on the Outgoing Loan Receipt or Loan Renewal Agreement. Upon expiration of the loan the borrower will contact the Arts Commission in order to make arrangements for the return of the borrowed work(s) of art. Please note that due to budget and staffing constraints, the Arts Commission has suspended its intra-departmental loan program until further notice. While current loans may be renewed at the discretion of the Arts Commission, no new artwork will be loaned at this time.
  2. The Arts Commission reserves the right to recall any object(s) with sufficient notice to the borrower for its own purposes. Upon routine inventories and inspections, should the Arts Commission determine that an object has been damaged or mistreated, the Arts Commission reserves the right to remove it without notice.
  3. The Borrower will exercise care in respect to works of art loaned by the Arts Commission. All framed art works are to be mounted with security hardware provided and installed by the borrowing agency. If an object or its frame is damaged, the borrower agrees to notify the Arts Commission Civic Art Collection Project Manager (252-2588) IMMEDIATELY. The Borrower agrees to accept fiscal responsibility for repairs if damage is caused by the borrower’s negligence. The Borrower, however, will not be responsible for loss or damage caused by normal and reasonable wear, including gradual deterioration, vermin, or inherent vice.
  4. The Borrower is responsible for transportation of the loan(s) to and from the Arts Commission, as well as the installation of all artwork, unless other arrangements are made in advance with the Arts Commission. Arts Commission staff will provide guidance concerning the transport, handling, and proper display of the work.
  5. The Borrower agrees to notify the Arts Commission if any work is to be relocated, or if the individual representing a borrowing agency either leaves employment with the City, or transfers to another department. In such a case, the loan(s) must either be returned, or responsibility assumed by another City employee. Such transfers must be pre-approved by the Arts Commission.
  6. Signature of the Outgoing Receipt or Loan Renewal Agreement constitutes acceptance of all Terms of Agreement listed on this page.

Loan Return Procedure

  1. Please try and locate all paperwork associated with the original loan. If possible, fax or mail a copy of the original loan agreement and any other accompanying paperwork to our offices.
  2. Someone from our staff will make arrangements with you for an in-person assessment of the art work and to determine the appropriate method of return. If your office is relocating, please notify us of your deadline and allow at least 30 days for the return process.
  3. If the work needs to be moved via professional art transport (to be determined by our staff) we request that you contact one of our pre-approved vendors, as stated in Terms and Conditions of the Loan. We will supply you with vendor contacts upon inquiry.
  4. If an object in your care has been damaged by something other than normal wear (defined within reason as gradual deterioration, vermin or inherent vice) we will have the piece evaluated by a conservator and will pass on the cost of necessary repairs in accordance with the Terms and Conditions of the Loan.
  5. For the safety of the art work, please do not attempt to return work on your own.

Contact:

carolmarie.daniels@sfgov.org
Or call 415-252-2588

Civic Art Collection Documents:

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