PA04: Vendor Compliance Forms

Downloads:

Vendor paperwork instructions (PDF, 14K)

  1. W-9 Taxpayer Identification Form (PDF, 35K)
  2. Business Tax Declaration Form (PDF, 80K)
  3. HRC (Human Rights Commission) Form 12B-101: 12B Declaration (PDF, 76K)

Paperwork Instructions

Please return three forms (W-9, Business Tax Declaration, and HRC Form 12B-101) to Victoria Tran (victoria.tran@sfgov.org).

Forms can also be faxed to:

415-252-2595 attn: Victoria Tran

or mailed to:

San Francisco Arts Commission
Attn: Victoria Tran
25 Van Ness Avenue, Suite 345
San Francisco, CA 94102

Instructions for each form

Do not hesitate to call with any questions: 415-252-3135
Please use the same name on all forms and only include a business name if you want checks made
out to that business name and not your personal name.

  1. W-9 Taxpayer Identification Form
    You must complete and sign this form in order to receive any payments from the city and to
    establish a vendor record.
    Questions: Call Vendor File Support: 554-6702
  2. Business Tax Declaration Form
    If you answer yes to any one of Questions 1 – 8, you need to apply for a Business Registration Certificate and pay a fee of $25, $150, $250, or $500 depending on the type and size of the business. If you are unsure of whether you need to apply, call Victoria Tran 415-252-3135. 

    • The fastest way to do this is to go in to Room 140, City Hall. The staff person will write the certificate number on your receipt.
    • You may mail a personal check with the form but the certificate will be mailed to you, which can take up to six weeks.
      Business Tax Collector Office
      City Hall, Room 140
      1 Dr. Carlton B. Goodlet Place
      San Francisco, CA 94102-0917
  3. HRC Form 12B-101: 12B Declaration
    In order for the City to do business with you, you must provide equal benefits and equal access to benefits to registered domestic partners of employees if you offer benefits to spouses. Documentation of your benefits policies (if applicable) must be provided. You must complete this form even if you do not have any employees. Please keep in mind that the city does not require you to provide benefits, only that you offer equal benefits. 

    • Answers to Question 1A and B, should be “yes.”
    • If Question 2A is “yes,” 2B should also be “yes.” If you don’t offer benefits, say “no” to Question 2A and 2B.
    • If you say “yes” on Question 2C for spouses, you must also say “yes” for domestic partners. Saying “yes” means you’ll need to submit forms that document your claim.
    • If you have no employees, you would say “yes” to Question 1, “no” to Question 2, and leave Question 2C blank.

Public Art and Civic Art Collection Documents: