FOR PROJECTS TAKING PLACE JANUARY 1, 2020 — JUNE 2021

For any questions about Special Project Grants, please contact Senior Program Officer, Jaren Bonillo at jaren.bonillo@sfgov.org or 415-252-2227.

Translation

A translation of this grant application is available upon request; however, only applications in English will be accepted.

Una traducción de esta solicitud de aplicación está disponible a petición; sin embargo, solamente se aceptarán solicitudes en inglés. Favor comunicarse con Lorena Moreno al 415-252-2211 ó lorena.moreno@sfgov.org para una traducción al español.

此拨款申请书的翻译版本将应请求而提供;然而,只有英文版本的申请书才会被接纳。联系电话:311

Ang pagsasalin sa Tagalog ng aplikasyon para sa pagkalooban na ito ay makukuha kung hihingilin. Ngunit ang aplikasyon sa Ingles lamang ang aming tatanggapin. Para sa tulong, maaring i-contact si Cece Carpio, 415-252-2217 o cece.carpio@sfgov.org.

APPLY NOW! PRINT GRANT GUIDELINES (PDF)  PRINT SPX INSTRUCTIONS (WORD DOC)

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Important Dates
Information about Special Project Grants
Who Can Apply
Panel Evaluation & Scoring Criteria

Important Dates

Applications Due Friday, February 14, 2020 at 12 p.m. NOON PST
Panel Review February 2020
Funding Recommendations April 2020
Commission Approval May 2020
Grant Period Begins July 2020


Information about Special Project Grants (SPX)

About SPX

The Special Project Grants (SPX) program consists of one-time grants to address emerging needs within the arts ecosystem of San Francisco. Projects cover a wide range of arts activities related to neighborhood and/or community-based engagement and arts access. SFAC has allocated resources to make grants in multiple program areas based on supervisorial districts and/or specific communities.

The Special Project Grants (SPX) program consists of one-time grants to address emerging needs within the arts ecosystem of San Francisco. Projects cover a wide range of arts activities related to neighborhood and/or community-based engagement and arts access. SFAC has allocated resources to make grants in multiple program areas based on supervisorial districts and/or specific communities.

Applicants may only apply for funding specific to those geographic areas or communities outlined within these guidelines. For questions about this grant category, please contact Senior Program Officer, Jaren Bonillo at jaren.bonillo@sfgov.org or 415-252-2227.

ELIGIBLE REQUEST AMOUNT

Up to $30,000. Grant amounts may differ from the request amount due to the level of funding available to the program, demand for that funding, and/or the rank an application receives from the peer review panel.

How to Apply

APPLICATIONS ARE AVAILABLE ONLINE AT: https://sfac.tfaforms.net/37  

Applications must be submitted online. Emailed, hard copy, postal mail, and faxed applications are not accepted. In fairness to others, we cannot accept late or incomplete applications. If the applicant does not provide the complete set of information in the appropriate format by the deadline, the application may be deemed incomplete and ineligible. No deadline extensions will be granted.

categories and project description

Native American Film Festival: Support up to $30,000 for an arts nonprofit with at least 40 years’ experience producing a Native American Film Festival in San Francisco.

Applicants should address the following within their proposed project:

  • Demonstrated history of successfully executing Native American film festivals for at least forty years.
  • Demonstrated history of successfully and authentically working with the local Native American community.
  • Proposed leadership conveys confidence that the activities supported through this grant will be successfully executed.​

Citywide LGBT Historical Event Festival: Support up to $15,000 for an arts organization that has a history of producing San Francisco based, LGBTQ outdoor festivals. Two grants are available.

Applicants should address the following within their proposed project:

  • Demonstrated history of successfully an outdoor LGBTQ event or festival for at least five years.
  • Demonstrated history of successfully and authentically working with the local LGBTQ community.
  • Proposed leadership conveys confidence that the activities supported through this grant will be successfully executed.

Who Can Apply

Eligibility

  • The applicant organization or fiscal sponsor must be tax-exempt under Internal Revenue Code Section 501(c) (3)
     
  • The applicant organization (and its fiscal sponsor, if applicable) must be San Francisco-based, and must demonstrate two years of programmatic activity with at least four programmatic San Francisco-based activities since November 2017.
     
  • The applicant organization’s mission statement must be clearly focused on the development, production, and/or presentation of arts activities in San Francisco or clearly aligns with the intent and purpose of the applicable grant category.
  • The applicant organization cannot be part of another City agency or department.
     
  • Applicants must not be in default on any grants or loans from: (1) SFAC, (2) other City departments (including, without limitation, the Department of Children, Youth, and their Families; Office of Economic and Workforce Development; Mayor’s Office of Housing and Community Development; and Grants For The Arts), (3) Northern California Grantmakers Arts Loan Fund; (4) Community Vision Capital and Consulting; (5) Community Arts Stabilization Trust; and/or (6) the Center for Cultural Innovation. This default clause was expanded due to the fact that SFAC has fiduciary relationships with these particular organizations, through either shared City resources or other pooled philanthropic funds.
     
  • The proposed project must take place in San Francisco between January 1, 2020 and June 30, 2021, or as indicated in the grant category.
     
  • The organization must be willing and able to meet the requirements associated with receiving funds from the City and County of San Francisco. In order to receive a grant payment from the San Francisco Arts Commission, you must become a registered, compliant supplier and meet the City of San Francisco's insurance and business tax requirements. For more information about supplier requirements, visit: https://sfcitypartner.sfgov.org/pages/become-a-supplier.aspx

    Please note: you will only be required to register as a City Supplier if you are awarded a grant. Insurance and business tax requirements will be explained and made available upon approval of grant awards.

restrictions

  • A proposed project cannot receive simultaneous funds from multiple SFAC funding sources; this includes collaborators applying to work on different components of the same project and applying separately.
     
  • Applicants cannot submit more than one application for each SPX category.
     
  • The awarding of funds does not imply that the Arts Commission or any other City agency will produce, exhibit, or present the art created. It is the responsibility of the applicant to secure a venue and any required permits for public presentations or workshops.

​ineligible expenses

  • Grant funds may not pay for: 

  1. Activities outside of San Francisco;

  2. Deficit reduction;

  3. Start-up money for new organizations;

grantee and insurance requirements

  • City Permits and Permissions: If the proposal includes components that require City permits or approval such as publicly installed art, street closures, sound amplification in public space, or murals, the artist will be solely responsible for securing the necessary permits, permissions, insurance, and approvals. This planning should be reflected in your project timeline.
     
  • Insurance Requirements:
    General Liability:
  • To authorize any grant payment, insurance must cover the entire grant period (July 1, 2020 through June 30, 2021). Awarded grantees will need to submit a certificate of General Liability Insurance and the Endorsement Page with the first and final invoices. General liability insurance cannot be waived.

    Abuse and Molestation Insurance: Abuse & Molestation Insurance must be purchased and added to the General Liability policy if the project involves working with vulnerable populations (youth under the age of 18, people with disabilities, or people over the age of 65).

    Professional services related to construction and facility projects must evidence Professional Liability Insurance coverage.
     
  • Workers Comp Insurance: Workers Comp insurance is required for an organization that has employees.
     
  • Waiver of Subrogation addendum is required for projects on ANY City-owned property.
     
  • Auto Insurance: Auto Insurance is required if use of a vehicle is necessary to fulfill the project.
     
  • Art Installation:
  • Please note that any art installed with these grant funds on property owned by the City and County of San Francisco or on private property, must be reviewed and approved by the San Francisco Arts Commission starting with the Visual Arts Committee. This applies to murals, public sculpture, and similar projects. It will be the responsibility of the grantee to build this process into their grant plan, budget narrative and timeline. Please contact Craig Corpora at craig.corpora@sfgov.org for questions about murals or Luna Izpisua at luna.izpisua@sfgov.org for questions about sculpture or any other type of public art.

Panel Evaluation & Scoring Criteria

Scoring Criteria

Please be aware each category will have distinct areas to address, which are listed in the aforementioned Categories and Project Description section above. The review panel will assess all applications and will recommend grants for applicants that strongly meet the review criteria below. The panel's review of applications and required documents is a multi-step process and involves assigning applications as “Fund” or “Not Fund”. Applications must be assigned a “Fund” by the review panel to be considered for funding..

Quality of Proposed Project

  • Project goals, vision and process are clearly defined; demonstrate clarity and depth of concepts; and are relevant to requirements of the specific grant category.

Impact

  • Strength of the impact of the project on the organization and audience(s) and/or community.
  • Ability to demonstrate the impact and benefits of the project, including qualitative and quantitative results.

Application Review

Grantees will be selected by a review process comprised of representatives from the San Francisco Arts Commission and other City department staff and/or funding partners. Panelists will review applications and make funding recommendations. Priority will be given to applicants who successfully meet the criteria within each funding category.

Panel Review Attendance and influence

SPX panels are not open to the public. Please note an applicant that is found to have made attempts to influence a panelist in any way will be automatically disqualified.

Funding Recommendations

Applications that do not have “Fund” assigned will not be eligible for funding. Grant amounts are either the full amount of the grant sought or a substantial portion of the requested grant—and never less than 75 percent.

Funding Approval

Panel recommendations are subject to the approval of the Arts Commission. Typically, recommendations are first reviewed by the Community Investments Committee and then by the full Commission.

Grant amounts may differ from the request amount due to the level of funding available to the program, demand for that funding, and/or the rank an application receives from the peer review panel.

Arts Commission meetings are open to the public. Agendas are available at sfartscommission.org 72 hours in advance of a meeting.

Grant Awards

Grant award notifications are e-mailed to the address listed on the application and include instructions about the contracting process and orientation dates.

PANEL NOTES

Panelists may take notes during their review. You may contact sfac.grants@sfgov.org to request panel comments. Requests are fulfilled in the order they are received.

What's Coming Up

Public Meeting

Advisory Committee of Street Artists and Crafts Examiners

April 07
/
1:00 PM to 4:00 PM

War Memorial Bldg | Rm 125
Public Meeting

Advisory Committee of Street Artists and Crafts Examiners

April 07
/
1:00 PM to 4:00 PM

War Memorial Bldg | Rm 125
Public Meeting

Advisory Committee of Street Artists and Crafts Examiners

April 07
/
1:00 PM to 4:00 PM

War Memorial Bldg | Rm 125
Public Meeting

Advisory Committee of Street Artists and Crafts Examiners

April 07
/
1:00 PM to 4:00 PM

War Memorial Bldg | Rm 125