Request for Proposal
Request for Proposals: Treasure Island Youth Photography Program
The San Francisco Arts Commission invites San Francisco arts organizations with specific experience teaching youth art photography classes to submit qualifications and a proposal for the Treasure Island Youth Summer Photography Program.
Project Overview
The San Francisco Arts Commission invites San Francisco arts organizations with specific experience teaching youth art photography classes to submit qualifications and a proposal for the Treasure Island Youth Summer Photography Program.
SFAC RACIAL EQUITY STATEMENT
The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded ancestral homeland of the Ramaytush Ohlone. We affirm the sovereign rights of their community as First Peoples and are committed to supporting the traditional and contemporary evolution of the American Indian community and uplifting contemporary indigenous voices and culture. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.
Project Description
We are seeking proposals from arts organizations based in San Francisco to work with youth residing on Treasure Island to conduct a photography education program for a ten-week period starting in early June and concluding in early August 2023, prior to the start of school.
The organization will be expected to meet with one group consisting of approximately twelve students one time per week over the course of ten weeks (depending upon enrollment, there may some changes to the class size and frequency). The student participants will primarily be from Grades 4 – Grade 6. The students will be taught how to operate a film-based camera to be loaned by the organization to the students. If film-based cameras are not available, the Arts Commission will allow the use of digital cameras. The instructors will guide the youth on walking tours of parts of Treasure Island that can be accessed by foot. No vehicles will be used in the instruction of the youth. There is no dark room available on site.
The instructors will provide the youth with a basic overview of photography and guide them to look at their environment through the lens of a camera. The program will culminate in an exhibition of artwork created during the program. The photo instructor will provide each youth with a booklet of their printed photos.
Classes will be conducted in a space provided by the Treasure Island YMCA. Student participants will already be registered for summer camp at the YMCA and the selected arts organization will not have to conduct outreach to recruit Treasure Island youth to participate in photography program.
Working with Minors:
In accordance with California Public Resources Code Section 5164, if Contractor, or any subcontractor, is providing services at a City park, playground, recreational center or beach, Contractor shall not hire, and shall prevent its subcontractors from hiring, any person for employment or a volunteer position in a position having supervisory or disciplinary authority over a minor if that person has been convicted of any offense listed in Public Resources Code Section 5164. In addition, if Contractor, or any subcontractor, is providing services to the City involving the supervision or discipline of minors or where Contractor, or any subcontractor, will be working with minors in an unaccompanied setting on more than an incidental or occasional basis, Contractor and any subcontractor shall comply with any and all applicable requirements under federal or state law mandating criminal history screening for such positions and/or prohibiting employment of certain persons including but not limited to California Penal Code Section 290.95. In the event of a conflict between this Section and Section 10.14, “Consideration of Criminal History in Hiring and Employment Decisions,” of this Agreement, this Section shall control.
Funding
Project Budget: $25,000 inclusive of all costs including materials, loan of cameras, staff and program compensation, Fiscal Agent fees, printing of photography completed during program and a final presentation of the students’ work, the format of which will be mutually agreed upon by the Arts Commission and the arts organization selected to perform this work.
Selection Process
Applications will be reviewed by staff of the San Francisco Arts Commission in consultation with either a parent representative from Treasure Island or a representative from Treasure Island YMCA.
How To Apply
Please submit your materials to Paris Cotz at paris.cotz@sfgov.org.
Applications will not be accepted after April 14, 2023 after 11:59p.m. PDTApplication materials include:
- Letter of Interest
- Provide a description of your organization’s artistic focus, accomplishments and unique qualifications to work with and instruct youth, and its particular interest in this project.
- Summary of work history - Organizations must provide a list of past programs over the past two years they have conducted with youth and a letter of reference and/or a recommendation.
- Ten images of past youth programs including work produced by the youth at the conclusion of the program.
- Image Descriptions
- Please include the image information, including title, medium and dimensions where applicable. Please include year. You may include a brief statement (2 sentences maximum) about each image.
Project Timeline
RFP Issued:
March 31, 2023
RFP Deadline:
April 14, 2023 by 11:59 p.m.
Notification of Acceptance:
May 2, 2023
Placement of Proposed Contract on Agenda of Visual Arts Committee:
April 19, 2023
Approval by Arts Commission:
May 1, 2023
Contract Negotiation:
May 2 – May 30, 2023
Instruction Begins:
Week of June 5, 2023
Eligibility
Qualifications: Applications will only be accepted from San Francisco arts organizations with a track record that demonstrates their proven history of teaching and working with youth.
Organization Requirements:
- The applicant organization must be tax-exempt under Internal Revenue Code Section 501(c)(3).
- Applicant organization must have general liability insurance, as well as Abuse and Molestation Insurance.
- Organization must be tax-exempt and in good standing with the State of California (including: the Attorney General’s Registry of Charitable Trusts, Franchise Tax Board & Secretary of State) and under the Internal Revenue Service Code Section 501(c)(3)
- Organization must be in good standing with the Internal Revenue Code Section 501(c)(3) and California agencies, to confirm your good standing please visit the following websites:
- Internal Revenue Service - https://irs.gov
- California Franchise Tax Board - https://webapp.ftb.ca.gov
- California Secretary of State - https://bizfileonline.sos.ca.gov
- California Attorney General - https://rct.doj.ca.gov
- The applicant organization and/or its fiscal sponsor must be San Francisco-based.
- The organization (and its fiscal sponsor, if applicable) must demonstrate a San Francisco corporate address and must articulate and demonstrate a consistent programmatic history and public benefit to the City of San Francisco, its neighborhoods, and communities over the last two years (since November 2020). Documentation demonstrating San Francisco Corporate Address must be submitted with the application. For a complete list of acceptable forms of proof of corporate address, please see the SPX application instructions.
- The applicant organization’s mission statement must be clearly focused on the development, production, presentation and/or support arts activities and/or youth arts activities in San Francisco.
- The applicant organization cannot be part of another City agency or department
Supplier Account:
- If your application is funded you or your organization must set up what is called a Supplier Account, if you don’t already have one.
- This is very important because it is how we are able to pay you the grant funds!
- The supplier account is not managed by SFAC, it is managed by a separate dept called SF City Partner who can help you set up and maintain your account.
- The supplier account includes a main point of contact who maintains the account and is allowed to sign SFAC grant invoices.
- It shows your business tax compliance or exemption.
- It shows that you comply with the Equal Benefits Ordinance, this is also known as 12B compliance, the City of SF prohibits SFAC from entering into contracts with Suppliers that do NOT offer benefits equally to employees with domestic partners and employees with spouses.
Partners
Treasure Island YMCA